Dental lab management software
Do you know exactly what’s happening in your dental lab right now?
What’s due today? What’s already late? Who’s working on each case? What has been delivered but not paid?
Dental Lab Guru is dental lab management software that connects cases, dentists, production, invoices and payments so you can find the answer in one place.
Start with your next 10 cases. Keep your current workflow while you test it.
A five-second check
Can you answer these in five seconds?
Not approximately. Without opening three tools, checking a notebook or asking someone in the lab.
Which cases are already late?
What is each technician working on?
Which delivered cases are still unpaid?
If the answers are spread across a spreadsheet, WhatsApp, paper notes and somebody’s memory, the information is scattered even when each individual tool works perfectly well.
Show me the answerThe answer
Your whole lab, without asking around.
Open one dashboard to see what is active, what is late, what is finished, what has been delivered and what still needs payment follow-up. Open a case to see its dentist, files, notes, stage, due date, invoice and payment status in one connected record.
- 1
Which cases are due today?
- 2
Which cases are already late?
- 3
What is each technician working on?
- 4
Which delivered cases are still unpaid?
Built around real dental lab work
One connected case
Follow one case from intake to payment.
The case should not become a new piece of information every time it moves to another person, tool or stage.
1. CASE INTAKE
Every case starts with the full story.
Keep the dentist, patient reference, requested work, due date, shade, material, files and notes attached to the case from the beginning. Nobody should have to reconstruct the original request from several messages later.
What exactly did the dentist send?
Open the case record and see the information, files and notes together.
2. PRODUCTION
See where the case is—and who owns the next step.
As work moves through the lab, its stage, due date and responsibility should move with it. The owner or manager should not need to walk through the lab to discover what changed.
What is each technician working on?
Use the production view, stages and assignments to see the current state of the work.
3. DENTIST COMMUNICATION
Keep questions, files and status attached to the case.
A case becomes difficult to follow when its notes are in one place, scans are in another and the latest question is buried in a conversation. Keep the dentist-facing information connected to the work it belongs to.
Is everybody looking at the same case information?
Use the doctor portal and case record to keep files, notes and status connected.
4. DELIVERY AND PAYMENT
Finished is not the same as paid.
A case does not disappear when production finishes. Keep delivery, invoice and payment status connected so completed work remains visible until the commercial part of the case is complete.
Which delivered cases still need payment follow-up?
See delivery, invoice and payment status without creating another spreadsheet.
A familiar workflow
“We already manage everything with Excel and WhatsApp.”
That may be true. Each tool can work perfectly well on its own. The problem begins when the case list is in a spreadsheet, photos and questions are in WhatsApp, scans are in email, due dates are on paper and exceptions live in somebody’s memory.
The problem is not Excel or WhatsApp. It is having to rebuild one case from five different places.
Dental Lab Guru gives each case one connected record from intake through production, delivery, invoicing and payment follow-up.
Scattered workflow
- SpreadsheetCase list
- MessagingPhotos and quick questions
- EmailFiles and scans
- Paper or whiteboardDue dates
- MemoryExceptions and follow-up
One connected case
The operational and commercial story stays attached to the same record.
- Dentist
- Patient reference
- Files
- Notes
- Stage
- Due date
- Assigned work
- Delivery status
- Invoice
- Payment status
A low-risk experiment
Don’t migrate everything. Start with your next 10 cases.
Use Dental Lab Guru alongside the way you work today. Add the next real cases that enter the lab, follow them through production, delivery and payment, and decide from experience whether the lab feels easier to manage.
- 1
Start the 14-day trial
Create the lab and add only the information needed to begin.
- 2
Add the next 10 real cases
Do not begin by importing years of history. Start with work that is entering the lab now.
- 3
Judge it from real work
After 10 cases, compare how quickly you can answer what is due, late, in production, delivered and unpaid.
01020304050607080910
Feature confirmation
Everything needed to keep the workflow connected.
Start with cases and due dates, then use the rest of the workflow as your lab needs it.
Case tracking
Keep the dentist, patient reference, files, notes, due date, stage, delivery and payment status connected.
Learn moreProduction scheduling
See upcoming work, rush cases and current stages before deadlines become surprises.
Learn moreDoctor portal
Give dentists one place to send files, add notes and follow relevant case status.
Learn moreInvoice and payment tracking
Keep completed work visible through invoicing, delivery and payment follow-up.
Learn moreInventory management
Track materials, suppliers and low-stock items alongside the laboratory workflow.
Learn moreEmployees and reports
See responsibilities, assigned work and operational activity across the lab.
Learn moreCustomer proof
From scattered status to one shared workflow.
A shared system is useful when it gives the whole lab the same practical view of cases, deadlines, files, delivery and payment follow-up.
See how Dental Lab Guru works Cleaner case visibility
Work becomes easier to follow when the lab uses the same statuses, files, due dates and delivery records.
Less spreadsheet chasing
Production, dentist communication, invoices and payment follow-up are easier to connect in one workflow.
Easier dentist collaboration
Case notes, files and status updates stay together so practices and labs can keep every handoff clear.
Pricing
One plan. Choose how you pay.
All core features are included. Choose monthly flexibility or the lower annual price.
Monthly
Professional Monthly
$59 USD/month
Billed monthly.
- All core features included
- Case tracking and doctor portal
- Inventory, invoices, employees and reports
- 14-day free trial
Annual
Professional Annual
$449 USD/year
Billed annually. Equivalent to $37.42 per month.
- All core features included
- Case tracking and doctor portal
- Inventory, invoices, employees and reports
- 14-day free trial
Before you decide
Questions about getting started
Do I need to import all of my existing cases?
No. You can begin with the next cases that enter the lab and add older active cases only when it is useful. The goal is to test the workflow without turning the trial into a migration project.
Can Dental Lab Guru replace my case-tracking spreadsheet?
Yes. Instead of keeping each case in a spreadsheet row, Dental Lab Guru connects the case to its due date, files, notes, production stage, dentist information, delivery, invoice and payment status.
Does Dental Lab Guru include a doctor portal?
Yes. Dentists can use the doctor portal to send case information and files and follow relevant case status without spreading communication across several channels.
Can I try it with real laboratory work?
Yes. Start the 14-day trial and add your next 10 cases. You can use it alongside your current process while deciding whether it makes the lab easier to manage.
Is Dental Lab Guru suitable for a small dental lab?
Yes. Dental Lab Guru is designed for small and medium dental laboratories that need clearer case status, deadlines, dentist communication, production and payment follow-up.
How much does Dental Lab Guru cost?
The Professional plan is $59 per month or $449 per year. Both billing options include the core features and begin with a 14-day trial.
What can I track in Dental Lab Guru?
Dental Lab Guru supports cases, dentists, files, notes, production stages, due dates, delivery, invoices, inventory, employees and payment status.
Contact
Questions before you try it?
Send us a question or schedule a demonstration of the workflow. You can also email [email protected].
Resources
Looking for a specific dental lab workflow or guide?
Explore practical resources for case tracking, production, dentist communication, invoicing, templates and software comparisons.
Problems
Consulting-style guides for missed deadlines, spreadsheet tracking, dentist communication, remakes, and production organization.
- Stop Missing Dental Lab Deadlines
- Replace Dental Lab Spreadsheets
- Improve Dentist Communication
- Reduce Dental Lab Remakes
- Organize Dental Lab Production
Workflows
Workflow guides for crown and bridge, implant, denture, orthodontic, night guard, digital, rush, and remake work.
- Crown and Bridge Workflow
- Implant Workflow
- Denture Workflow
- Orthodontic Workflow
- Night Guard Workflow
Features
Feature pages explaining case tracking, doctor portal, production scheduling, invoice tracking, inventory, and employee management.
- Case Tracking Software
- Doctor Portal for Dental Labs
- Production Scheduling Software
- Invoice Tracking Software
- Inventory Management Software
- Employee Management Software
Compare
Evaluation pages for dental lab owners comparing Dental Lab Guru with legacy lab software, spreadsheets, and common alternatives.
- Labtrac Alternative
- Magic Touch Alternative
- LabStar Alternative
- 3Shape LMS Alternative
- Spreadsheet Alternative
Templates
Downloadable and editable template pages for work tickets, invoices, production checklists, delivery notes, case tracking, and remake logs.
- Dental Lab Work Ticket Template
- Dental Lab Invoice Template
- Dental Lab Case Tracking Spreadsheet
- Dental Lab Production Checklist
- Dental Lab Delivery Note Template
Guides
Practical articles for improving case tracking, deadlines, communication and administration.
- How to Track Dental Lab Cases Without Spreadsheets
- How Dental Labs Can Reduce Missed Deadlines
- How to Improve Communication Between Dentists and Dental Labs
- Dental Lab Workflow From Case Intake to Delivery
- Dental Lab Inventory Management: A Simple System
Countries
Country-specific dental lab software information for local teams and workflows.
Browse software by countryThe answer should be visible
Know what’s happening in your lab.
Start with your next 10 cases and see whether Dental Lab Guru makes due dates, production, delivery and payment follow-up easier to manage.