Live status for every case
This helps owners, managers, and technicians make daily decisions from a shared workflow instead of scattered notes.
Feature overview
Track cases from intake to delivery with dentist details, files, notes, stages, due dates, delivery status, invoices, and payment follow-up. Every case receives a QR code that employees can scan with a phone.
Benefits for dental labs
A QR code on every case
This helps owners, managers, and technicians make daily decisions from a shared workflow instead of scattered notes.
Fast mobile scanning
This helps owners, managers, and technicians make daily decisions from a shared workflow instead of scattered notes.
Better daily production control
This helps owners, managers, and technicians make daily decisions from a shared workflow instead of scattered notes.
Common mistakes to avoid
- Using status labels that are too vague.
- Letting files and notes live outside the case.
- Tracking delivery and payment in a separate spreadsheet.
- Failing to review late cases every day.
Case tracking in the product
Open the right case from the lab floor
The mobile case view keeps dentist, patient reference, status and dates readable on a phone while the same records remain available to the wider team.
One connected record
Dentist, patient reference, dates, files, notes, production status, invoice and payment follow-up stay attached to the case.
QR on case paperwork
Each case can be represented by a QR code so employees can scan with a phone and reach the correct case quickly.
Status at a glance
Finished and in-progress cases remain visually distinct while filters narrow the list by doctor, status or date.
Printable case paperwork
Carry the case QR code onto the bench
Dental Lab Guru can generate case paperwork that keeps the case reference, production details and QR code together for employees working away from a desktop screen.
Case sheet with QR code
A compact case summary with doctor, patient reference, dates, product, teeth, shade, notes and the case QR code.
Crown and Bridge Rx with QR code
A fuller prescription sheet with doctor details, product information, options, instructions, signature fields and the case QR code.
These downloadable samples use fictional test records. A QR code routes an authorized user to the case; authentication and application permissions still apply.
Best practices
Create a complete case record at intake.
Place the case QR code where employees can scan it during production.
Review late, active, delivered, finished, and unpaid cases daily.
Keep dentist notes and files attached to the case.